UNIT 6 Adding Sound Sound Start Taped Talk Prompt Play Tooting Tunes New Noise Vivid Videos Cool for School
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Okay. Let me throw you a softball question: How does sound add to a presentation?

It's exactly the same as when sound was first added to silent film. It engages a whole new sense. For example, if you have a banner flying onto the screen, it's really cool to give it a flying sound.

A flying sound? Kind of like a "whoosh"?

You've got it. Here, let me show you how to add sound effects to animation.

Note: To hear the sound effects, make sure you have a sound card installed in your computer. Adding sound to animations Some of the animations in PowerPoint, for example, the Flying Effect, already have sound built into them. But most of the animations do not have sound effects. In PowerPoint you can add sound to any animation. You can also replace the current sound effect on an animation with a new one. Try adding a sound effect to an animation. 1. In Slide View, select the animated object you want to add the sound effect to by clicking it. 2. From the Animations Group in the Animations tab, click on the Custom Animation button. The Custom Animation task pane will appear. 3. Select the animation effect. Then click the arrow and from the drop-down menu, choose Effect Options. The Effects dialog box will appear. 4. From the Effect tab, select a sound effect from the Sound drop-down menu. 5. Click OK to add the sound to the animation. The sound is added to the animated object. 6. If you want to preview the sound effect, click the Play button on the Custom Animation task pane.

Incredible! How about a transition? Can we add sound effects to that too?

Yeah, like the "Boop" sound from those old slides shows in school that told the teacher to go to the next slide.

Most of the people in your studio audience are probably too young to remember those days. Nevertheless, adding sound to a transition is easy and effective.

Adding sound to transitions Spice up your transitions by adding sound effects to them. Here's how: 1. Click the slide with the transition you are adding sound to. 2. Click on the Animations tab. Go to Transition Sound in the Transition to This Slide Group. Click on the arrow to see the drop-down list of sound effect choices. 3. Click on a sound effect from the drop-down list. The sound is added to the transition. If you hold your mouse over a sound effect in the list, you will hear it play (computer speakers must be on). If you want the sound to continue playing until the next sound in your presentation, select 'Loop Until Next Sound' from the drop-down list of Transition Sound. But use this feature sparingly. Some sounds may lose their effect if they are played too long. Or, they may interfere with other elements of your presentation.

Next question. Can you bring in your own sounds? Like, suppose I want to do a presentation at school of my Uncle Nestor reciting poetry, but he doesn't want to come to the school himself.

Not a problem. I'll tell you how to use your own recorded sound files in a PowerPoint presentation. Your Uncle Ned's poetry will be echoing through the school!

Maybe that isn't a good idea after all.

Why?

My uncle isn't a very good poet.

Recording your own sound files To record sound files, you need to plug a microphone into the mic jack on your computer's sound card. The following steps show you how to record a narration for a slide. 1. Go to Slide View and display the slide you want to add a recording to. 2. Click on the Insert tab. Go to the Sound button in the Media Clips Group. Click on the arrow beneath the word Sound. From the drop-down list, select Record Sound. 3. When the Record Sound dialog box appears, type a name for your recording in the Name box. Below the name box are three buttons. The first button, with the arrow, is the Play button. The middle button, with the square, is the Stop button. The last button, with a red dot, is the Record button. 4. To start recording, click the Record button, then begin talking into your microphone. 5. When you finish talking, click the Stop button. 6. Click the Play button to play back your recording. If you want to add another segment to your recording, simply click the Record button and start talking again. When you're finished, click the Stop button. The new segment will be added to your previous one.

What if you're not happy with the recording? What if someone flubs a line or mumbles? Can you re-record it?

That's a silly question.

Now, Sue, there are no silly questions. Here's how to rerecord sound files:

Re-recording sound files What if you're not satisfied with the recording after you've listened to it? Maybe it's too quiet, you've spoken too quickly, or there's too much background noise. It's simple. Cancel the recording and begin again. 1. In the Record Sound dialog box, click the Cancel button. The Record Sound dialog box closes. 2. Click on the Insert tab. Go to the Sound button in the Media Clips Group. Click on the arrow beneath the word Sound. From the drop-down list, select Record Sound. The Record Sound dialog box opens again. 3. Start recording. 4. When you're satisfied with your recording, click OK. The Record Sound dialog box will close, and a speaker icon will appear in the middle of your slide.

Once you have inserted a sound file in a slide, how do you play the sound?

With just a simple click of an icon.

I wish playing guitar was as easy as playing a sound file. Then I could join your band, PowerPoint.

Well, we can always make room for a tamborine player. Ha ha.

Playing your sound files from the slide You've added some snazzy sound files to your presentation, now try playing them directly from the slides. 1. In Slide View, double-click the speaker icon. The sound file will begin to play. If you want to stop the sound file before it finishes playing, click anywhere on the slide. Alternatively, click once on the sound icon to select it. The Sound Tools tab automatically appears in the Ribbon. Click the Preview button in the Play Group. Click Preview again to stop the sound file playing before it ends.

What about objects? Can you attach sounds to objects? For example, if I have a picture of my fans in a slide, I want to hear them cheering.

Don't you mean booing. Oh, I'm just teasing.

Ouch! You better watch it Sue or this might just become "The Jim Jingle Show" and you'll be back to waiting tables.

When you two are finished joshing I'll show you what to do.

Attaching your sound files to objects PowerPoint lets you attach your recordings to objects on your slides. However, the objects must be animated before you can attach a sound file to them. Let's say that you want to add your narration to a cartoon on your slide. Here's what you do: 1. In Slide View, display the slide you want to add the sound file to. 2. Record your audio. 3. In Slide View, click the object that you want to add the recording to. For example, the cartoon. 4. From the Animations Group in the Animations tab, click on the Custom Animation button. The Custom Animation task pane will appear. 5. If the object isn't animated yet, select an effect using the Add Effect button. 6. From the Custom Animation task pane, select your animation effect. Then click the arrow and choose Effect Options. The Effect Options dialog box will appear. Click the Effect tab, then click the Sound drop-down menu and choose your recorded sound. 7. Click OK. The sound file is now added to the object.

Let's say I want to add music from a CD.

Great idea. Music really jazzes up a presentation. Maybe you want to add music from my band, the Swingin' Sultans of Software?

Actually, I was thinking more along the lines of the Smashing Pumpkins. I want to do a presentation on the history of Halloween. You know, pumpkins, Halloween.

Not to mention their lead singer, Billy Corgan, he can look pretty ghoulish... Heh heh.

Adding music from CDs If you have a CD ROM drive installed in your computer, you can add CD music tracks to your PowerPoint presentations. However, you can only add the music tracks to slides. The track will not attach to objects, animations, or transitions. Here's how you add a CD music track to your slide. 1. In Slide View, display the slide you want to add the music track to. 2. Click on the Insert tab. Go to the Sound button in the Media Clips Group. Click on the arrow beneath the word Sound. From the drop-down list, select Play CD Audio Track. 3. Under Clip Selection, enter the music track number in the Start and End Track boxes provided. For example, to add the second track of the CD, type 2 in the Start Track box and in the End Track box. If you want to play just the first 10 seconds of the track, type 10 seconds in the End Track At box. 4. Then click OK. A CD icon appears in the middle of your slide. You can resize this icon or move it to other parts of the slide. 5. A dialog box appears on the screen asking how you want the audio file to start: "Automatically" or "When Clicked". For now, pick "When Clicked". 6. To play the CD track, double-click the CD icon. But make sure the CD is in the drive. Otherwise, the music won't play. Alternatively, click once on the sound icon to select it. The CD Audio Tools tab automatically appears in the Ribbon. Click the Preview button in the Play Group to play the audio track from the CD. You can use the Windows Media Player to determine the start and end times of a portion of music on a CD. To open the Windows Media Player in Windows XP, go to your Windows desktop and click the Start button. Point to All Programs, find Windows Media Player in the menu and click on it.

If I'm giving a slide presentation, it seems really awkward to have to click on a CD or speaker icon. Is there a way to make them automatic?

What are computers for? Automatic is my middle name.

Power Automatic Point. Odd name.

It's a figure of speech. My middle name is actually Bartholomew.

Making audio play automatically By default, effects such recorded sound files, are preset to start with a mouse click. When you add an audio file from a CD you are asked if you want it to play "Automatically" or "When Clicked". If you clicked "Automatically", instead of "When Clicked", then your CD music is already set to play automatically. The following steps show you how to make it play automatically and add an animation effect to your CD icon. Note: It's not necessary to add an animation effect to make audio play automatically, but it certainly adds visual interest. Especially when the CD or speaker icon "makes an entrance" before it starts playing. 1. In Slide View, click the CD, or speaker, icon to select it. 2. Use the Play Track button in the Set Up Group in the CD Audio Tools tab to change how the CD audio file is played. Similarly, with the speaker icon selected, you use the Play Sound button in the Sound Options Group in the Sound Tools tab to change how the recorded audio is played. 3. To add an effect to audio, first select the icon in the slide. Then click the Animations tab and click Custom Animation. The Custom Animation task pane will appear. The audio icon is automatically listed in the pane along with any other effects on the same slide. 4. Click the Add Effect button. Pick an animation effect from the drop-down list that appears. For example, Crawl In. Click OK to apply the effect. 5. When an effect is applied it has default settings for speed and direction, and it's set to start on a mouse click. Use the Modify section in the Custom Animation task pane, or click on the arrow beside the effect and choose Effect Options, to change the animation effect's features. To make the animation effect play automatically with the audio, you must pick the With Previous option. 6. Click Play in the Custom Animation task pane to see how the slide will look with the audio file(s) and effect(s). Note: You can also change how audio starts by using the Start function listed in the Modify section of the Custom Animation task pane. When audio has been set to play automatically with the command in the Ribbon, it shows as After Previous.

Just to cover all the bases here, can you talk about some other ways to bring sound into a presentation? You know, if you can use WAV files and all that computery stuff.

Can do!

Adding sound files from other sources You can add sound files to your presentations from a variety of sources. For example, you can add sound files you find on the Internet or special sound effects CDs. However, PowerPoint does not recognize all sound file types. WAV, MIDI and MP3 are three of the types it does recognize. Let's say you've downloaded some WAV sound files from the Internet to your hard drive. Here's how you would add one of the sound files to your slide. 1. Click on the Insert tab. Go to the Sound button in the Media Clips Group. Click on the arrow beneath the word Sound. From the drop-down list, select Sound from File. 2. In the Look in box, specify the drive and folder where the sound file is located. 3. In the file list, click the sound file you want, then click OK. PowerPoint will add a speaker icon to your slide.

Oh yes, before I forget. My kid brother is a budding video director. He wanted me to ask you if you can handle video.

Your brother asked a good question. I sure can. I have a library of video clips to choose from. You can also grab video clips from the Internet or create your own clips using a video camera and video capture board. It's a great way to enhance a presentation.

Incredible. A mini-film festival! Move over, Hollywood.

Adding a video clip If you want to add a video clip to your presentation, you can search for one in PowerPoint's Microsoft Clip Gallery. You can choose from many clip art video files. To add one of these video clips to your presentation, follow these steps: 1. Click on the Insert tab. Go to the Sound button in the Media Clips Group. Click on the arrow beneath the word Movie. From the drop-down list, select Movie from Clip Organizer. 2. In the Clip Art task pane, type a search term for the type of video you want to add. In the "Search In" option, pick All Collections from the drop-down list, and from the drop-down list in "Results should be" select Movies. Click Go to get the search results. Clip Art with animations built-in have a yellow star icon in the bottom right corner. 3. Decide which video clip you want. If you click within the video clip icon, it will be automatically added to the current slide showing. To see what the clip is like before adding it, move the mouse over the icon. An arrow appears on the right of the icon. Click on the arrow and a drop-down menu appears. Select Preview/Properties. The Preview/Properties dialog box will appear. The video clip will play and you can see the details about it. Click on Close when you are done. You can also add video clips from other sources such as CDs or the Internet. Let's say you've found a cool video clip on the Internet that you want to add to your presentation. Here's what you do: 1. Click on the Insert tab. Go to the Movie button in the Media Clips Group. Click on the arrow beneath the word Movie. From the drop-down list, select Movie from File. The Insert Movie dialog box will appear. 2. In the Look in box, locate the drive and folder where you have saved the video clip. 3. Select the video clip file from the file list, then click OK. A video screen icon is added to the slide. You are also asked how you want the video clip to play, automatically or when clicked on. 4. A video clip icon is added to the slide and is already selected (in edit mode). You can resize the icon or move it to other areas of the slide. As well as the icon, in the Ribbon, the Movie Tools tab automatically appears.

That's fantastic! But wait, what if I made a mistake? I can change when the video clip will play, like we did with the audio clip, right?

Jim, I think you're catching on.

I can't take all the credit. You're very user-friendly.

My mom taught me to have good manners. While we're doing that, we might as well add an animation effect, so it can make a grand entrance...

Changing when a video clip plays The following steps show you how to change when a video clip plays, and add an animation effect to the video clip icon. 1. In Slide View, click the video screen icon to select it. The Movie Tools tab appears. Click on the Movie Tools tab to make it active in the Ribbon. 2. In the Movie Options Group, go to the Play Movie command. From the drop-down list, select how you want the video clip to start. 3. To add an effect to the video clip, first select the icon in the slide. Then click the Animations tab and click Custom Animation. The Custom Animation task pane will appear. The video icon is automatically listed in the pane along with any other effects on the same slide. Note: When the video clip is set to play automatically, there are 2 items listed for the video clip in the Custom Animation task pane. The first is the control to play the movie. The second is a control to pause the movie while it is playing. 4. Click the Add Effect button. Pick an animation effect from the drop-down list that appears. For example, Diamond. Click OK to apply the effect. 5. When an effect is applied it has default settings for speed and direction, and it's set to start on a mouse click. Use the Modify section in the Custom Animation task pane, or click on the arrow beside the effect and choose Effect Options, to change the animation effect's features. Note: If you choose an entrance effect, it must be listed as the first item in the Custom Animation task pane, or else it will not play. Use the Re-Order buttons to make it first. Also, to make the entrance animation effect play automatically with the video, you must pick the With Previous option. 6. In the Custom Animation task pane, click Play to see how the animation effect and video clip will look. Or, you can click the Slide Show button to run it. Alternatively, you can click Preview in the Animation tab. If you click Preview in the Movie Tools tab, it ONLY plays the video clip. Note: You can also change how a video clip starts by using the Start function listed in the Modify section of the Custom Animation task pane. When video has been set to play automatically with the command in the Ribbon, it shows as After Previous.

Unit 6: Adding Sound Dear Blabby: I love the idea of using sound in my PowerPoint presentation, although I'm just not sure how to apply it. I really want to impress my students and their parents with this extra multimedia effect - but I've never tried it before. I need your opinion. Please help!!! -Keener in Kansas Dear Keener: Tell your audiences to just hold on tight and get ready for a big surprise. Let them know they will be treated to the finest in information presentation. To help you out, I will reprint some of the past letters I have received about this issue. Here's one from Recording Roy on Rhode Island: 1) Portfolios for Teacher-Parent Meetings Dear Blabby: I just want to share my experience with other teachers who are getting ready for parent-teacher meetings. Parents have been so impressed with this little trick of mine. Ever since I first did it, I can barely find room for all the apples that end up on my desk every day. If my writing this helps just one person, then it's worth it! Set up a PowerPoint presentation called "Teacher to Parent" - and dedicate one page of the presentation to each student. Then do the following for each student: First, take a photo of the student with a digital camera, or use a regular, old-fashioned camera and scan the print. Second, make a sound recording of the student's voice. You can get them to read poems or stories they've written, or ask them to explain what they think about school or what they want to be when they grow up. Attach this sound file to the image, and play it for the parents when they come in to see you. Parents will be impressed that you have given so much special individual attention to their child. It will also teach them something new about their kids - it may even encourage them to learn more about computers. This way, you'll be helping parents to learn as well. -Recording Roy Here's another gem from Language Lilly in Louisiana: 2) Language Flash Cards Bonjour Blabby! Hola! Hidy-ho! I just have to tell you how excited I am about all the fascinating languages dancing through my mind. I want to share my ideas on how readers can teach languages to their classes using PowerPoint flash cards. Ever since I tried this, I've been seeing great improvements in my students. I think anyone could really benefit from giving this a try - especially people who are teaching English as an additional language. This multimedia effect makes it all the more fun for students. First, record your students pronouncing various words or phrases. Second, find images of these words. For example, if you record the phrase "barking dog " you can attach the sound file to an image of a barking dog. The image can be a photo, a piece of clip art or even a drawing by you or one of your students. You can also use this method for entire sentences. It's usually easier to find the image and then record the sound file, though. It may be tough to find an image to go with "The queen licks the green xylophone." Then again, you never know what you'll find in this crazy world of ours. -Language Lily And another from Musical Martin in Manitoba: 3) Music Class Showcase Dear Blabby: Let's face it. There's nothing quite like the sound of a classroom full of Grade 2 students playing "Baa-baa black sheep" on their recorders. Nor is there anything like little Mary's kazoo solo or the first performance of the Grade 4 band. If you want to showcase these unique sounds, you can do it by creating a musical performance in PowerPoint. Don't worry - you can always adjust the volume! You can take a picture of the group or solo performers using a digital camera or you can use a regular camera and scan the print image. Attach the sound files to these images and - voila! You have a fabulous little multimedia presentation of musical talent. Perhaps you might want to call it New Age interpretive sound. Whatever you call it, your students will love seeing their own performances, and this can be a great item to show parents during parent-teacher meetings. -Musical Martin And finally, this tidbit from Historical Harriet in Hartford: 4) Music Appreciation Project Dear Blabby: I write in response to your reader who was having trouble getting his students interested in musical composers from the Baroque Period. In my experience, it's not always easy to transmit my love of Bach, Handel and Pachelbel to my young 50 Cent and Christina Aguilera fans. If you want your students to listen to music that is new to them, you have to go about it very carefully. You can use PowerPoint to make a multimedia presentation on composers from different time periods. For each composer, collect some biographical information your students will find interesting. Composers who started young may be especially intriguing. Write a short presentation on each one - or get your students to do it - then record it. You can also collect samples of the composer's more famous works, find pictures of the composers, and a picture of the instruments their music is usually played on. Just attach the sound files to the images and you'll have a lively presentation, ready to go. It's also a good exercise to get your students to sit in a relaxing position while listening to the samples. Ask them to lay back, close their eyes, and listen to the music. Then, when the piece is over, ask them to tell you what it reminds them of. You can even record their responses and add them to the presentations. -Historical Harriet